Southern Illinois University Carbondale

SIU Logo

move-in volunteers

Spring Move In
At this time, volunteers are not available to assist students moving in for the spring semester.

Fall Move In
Move-in is a fun event that brings faculty, staff, registered student organizations and the community together. We depend on the hard work and commitment of volunteers during move-in. Each year, students and their families rave about our fantastic volunteers and the welcoming atmosphere of SIU. This year will be both exciting and busy, as we also have the Eclipse taking place during the following Monday. With this in mind, we have moved move-in to Wednesday, August 16 for new students and Thursday, August 17 for returning students and for new students unable to move in on Wednesday. We look forward to a great beginning for our newest Salukis and thank you for your help!

Please direct any volunteer questions to Lori Johnson at 618/453.6731 or ljohnson@housing.siu.edu.

Frequently Asked Questions

How do I volunteer?
To volunteer, click on the appropriate form on the left of this page. Individual volunteers will complete the Individual Volunteer Form, which will automatically be submitted upon completion. Organizations or groups should complete and email the Group Volunteer Form to Lori Johnson at ljohnson@housing.siu.edu. Volunteers may sign up for specific days, hours and locations. You are welcome to sign up for more than one shift. Shifts are limited, so be sure to sign up early.

When is move-in?
University Housing move-in begins on Wednesday, August 16 for NEW students and on Thursday, August 17 for RETURNING students.

Click here to view the detailed move-in schedule.

When am I needed?
We need volunteers between 7:30am and 4:30pm on Wednesday and Thursday. Daily shifts are: morning (7:30-10:30am), midday (10:30am-1:30pm), afternoon (1:30-4:30pm).

Please allow 15-20 minutes prior to your shift to park and get from your vehicle to the Volunteer Check-In tents.

What do I wear?
Volunteer shirts are provided so volunteers can be easily recognized by students and families. Volunteers who register by July 31 will be guaranteed a volunteer t-shirt. A limited number of shirts is available on a first-come, first-served basis for volunteers who sign up after this date. The t-shirt design is the same as used in previous years, so volunteers may wear their volunteer shirt from previous years if they have one.

FOR SECURITY PURPOSES, YOU MAY NOT WEAR OTHER SHIRTS WHILE VOLUNTEERING. While we understand why groups prefer to wear their own t-shirts, please understand that this is not an option if you wish to volunteer. Also, groups may not personalize the official volunteer t-shirts. Groups may wear hats or buttons (that the groups provide themselves) identifying their group affiliation, if they wish.

In addition to the volunteer t-shirt, we recommend volunteers wear pants/skirts/shorts, comfortable shoes, sunblock, a hat and sunglasses.

We welcome on-the-spot volunteers but cannot guarantee shift availability or volunteer t-shirts. We hand out remaining shirts on a first-come, first-served basis.

Where do I park for my shift?
The Department of Public Safety directs parking during move-in. You'll be directed to drive along specified routes to get to your designated areas. Expect to park some distance from your volunteer location. West Campus volunteers usually are instructed to park in the lot next to the Communications Building or past Greek Row. East Campus volunteers usually are instructed to park in the large lot along Wall Street (between University Hall and Mae Smith). A campus map is available here.

What do I do with personal belongings during my shift?
PLEASE lock personal valuables in your trunk or leave them at home (i.e. purse, wallet, tablet, etc.) before coming to the volunteer check-in tent. We cannot provide a secure location to store volunteer belongings and are not responsible for theft or lost items.

Where do I check-in and out?
West Campus volunteers may check in at the volunteer tent in front of Baldwin on West Campus. East Campus volunteers may check in at the volunteer tent located outside Grinnell on East Campus. Volunteer tents are open from 7am until 5pm. A campus map is available here.

PLEASE NOTE: ALL VOLUNTEERS NEED TO CHECK OUT AT THE VOLUNTEER TENT PRIOR TO LEAVING. FAILURE TO DO SO MAY RESULT IN ZERO HOURS BEING ATTRIBUTED TO STUDENTS USING THIS TIME FOR SERVICE HOURS.

What about lunch and water?
Volunteers receive a complimentary meal pass to use during the meal of their choice (breakfast, lunch or dinner) on the days they are volunteering. Complimentary meal passes are provided when volunteers check in at the check-in tents. Dining hall hours are available here. We typically experience volunteer shortages during lunch so we ask our volunteers to consider taking lunch later in the day or before or after their shift, when possible. Water stations are located throughout the areas.

What do volunteers do?
The majority of our volunteers help students move their belongings into their rooms. Move-in volunteers also greet students and families, help unload vehicles, answer questions and provide support as needed. If you'd like to help but can't carry items, let us know at the check-in tents. Volunteers should only carry what they can personally handle comfortably. Remember - many hands make light work! We also have hand carts and rolling box carts available on site to help with fridges or large boxes. Volunteers can check out a cart with a photo ID.

What should volunteers know?
Volunteers need to be familiar with resources available to them. We will be asked a wide variety of questions. The volunteer tents and staff in the buildings are good resources if you are unsure of an answer. You'll also receive a "Frequently Asked Questions" handout when you check in that provides answers.

How does the move-in process work?
Click here to view the move-in process. Additional move-in information is available by clicking here.

How should volunteers handle issues during move-in?
We want to provide the best experience possible for our guests while ensuring a smooth move-in process. While we all try our best, issues will still arise. Common issues include broken items, guests not feeling well, guests with a customer service issue, etc. Our staff are ready to assist as needed. Most issues can be resolved by our building staff or at the volunteer tents. If an issue arises during your shift, please see a University Housing staff member or go to the volunteer tent for assistance.

How do you share feedback?
Move-in is a huge event - we work on the details each year to try to make it as smooth a process as possible. If you have suggestions for next year, please let us know by filling out our Feedback Form.